This university needs an effective office of Internal Audit to examine these sorts of bids. It took 5 weeks just to get an estimate from the VPEI for the public records, and now the PRO refuses to waive their $114.62 fee:
Dear Mr. Harbaugh:
The University of Oregon has received your public records request for “…a copy of all bids submitted in response to: RFQ for Executive Coaching Services Solicitation Number: PCS# 211000-00055-RFQ and emails between Michael Tani-Eshon or Yvette Alex-Assensoh and bidders or potential bidders regarding this RFQ” on 06/19/2017, attached.
The office estimates the actual cost of responding to your request to be $114.62. Upon receipt of a check made payable to the University of Oregon for that amount, the office will proceed to locate, copy, and provide the records you have requested that are not exempt from disclosure. Your check may be sent to the attention of Office of Public Records, 6207 University of Oregon, Eugene, OR 97403-6207.
I note you requested a waiver based on an assertion that release of these documents is in the public interest. The office has performed the three-part analysis of your request, has determined that your request does not meet the public interest test, and has exercised its discretion to deny your request for a fee waiver. Upon receipt of payment outlined above, the office will begin to prepare your requested documents.
Please note that if the cost of preparing the documents for you is less than the estimate, we will refund the difference. If the cost of preparing the records for you exceeds the estimate, however, you may be charged for the difference. Following is an outline of how costs are determined.
The office will provide the documents electronically to avoid a copy fee of 25 cents per page. The office also charges for the actual cost of making public records available. The charge includes, but is not limited to, staff costs for locating, gathering, summarizing, compiling, reviewing, tailoring or redacting the public records to respond to a request. The charge may also include the cost of time spent by an attorney in reviewing the public records, redacting material from the public records, or segregating the public records into exempt and nonexempt records.
The cost of time for each employee is calculated by multiplying the employee’s hourly wage calculation (including benefits expenses) by the hours or portions thereof necessary to locate, gather, summarize, compile, tailor, review, redact, segregate, certify or attend the inspection of the public records requested.
Thank you for contacting us with your request.
Office of Public Records
7/10/2017 update: UO Matters saves UO $25K and an uncountable amount of administrative B.S.
Sometimes a simple question is all it takes. In an effort to find out more about the $25K buzzword consultant VPEI wanted to hire, I made this public records request on June 18th:
From: Bill Harbaugh <email@example.com>
Subject: PR request VPEI Coaching Services
Date: June 18, 2017 at 10:32:41 PM PDT
To: Lisa Thornton <firstname.lastname@example.org>
Cc: email@example.com, Yvette M Alex-Assensoh <firstname.lastname@example.org>
Dear Ms Thornton –
This is a public records request for a copy of all bids submitted in response to:
RFQ for Executive Coaching Services
Solicitation Number: PCS# 211000-00055-RFQ
and emails between Michael Tani-Eshon or Yvette Alex-Assensoh and bidders or potential bidders regarding this RFQ. I’m ccing Mr. Tani-Eshon and VP Alex-Assensoh since they should have easy access to these public records.
I ask for a fee-waiver on the basis of public interest.
The public records office has sat on it for 3 weeks now, and hasn’t responded to my follow up, but the good news is that the request has already worked. As of July 6th, “THIS OPPORTUNITY IS CANCELLED”:
5/17/2017: Office of Equity and Inclusion searching for buzzword consultant
Nice to know that, after laying off 100 faculty, UO now has money to burn on a consulting firm to help with “executive trustbuilding”, “change management”, “active learning skills including paraphrasing” (that’s a direct quote) and “harnessing the power of culture to optimize outcomes“. $25K, or enough to pay for 4 Pathways scholarships. And it’s renewable: