Article 12: NTTF Evaluation and Promotion

https://dl.dropbox.com/u/971644/uomatters/uauoregon.org/files/2012/11/Article-12-NTTF-Evaluation-and-Promotion.pdf

1 December 13 and 14, 2012
1 UNITED ACADEMICS PROPOSAL
2
3 ARTICLE 12
4 NTTF EVALUATION and PROMOTION
5
6 Section 1. All departments and programs that employ non-tenure-track faculty must have
7 a faculty-approved evaluation and promotion criteria policy for their NTTF. This policy
8 shall be made available to faculty and must be published on the Academic Affairs
9 website. Revisions to these criteria may not be applied so as to materially harm a
10 currently-employed faculty member’s progress toward promotion.
11
12 While the details and structure of NTTF evaluation are the responsibility of the
13 immediate academic unit in which the appointment is made, evaluations must follow
14 some general guidelines:
15
16 1. NTTF should be evaluated every 18 courses taught or 3 calendar years, whichever
17 comes first, but NTTF can request more frequent evaluations.
18
19 2. NTTF in instructional appointments are expected to have student course
20 evaluations offered for all courses with 10 or more students, and will undergo at
21 least one peer review of teaching each year. NTFF must be provided notice of the
22 standards for teaching on which he or she will be evaluated. The academic unit
23 shall identify the standards to be applied to such evaluation, and shall establish a
24 time frame for notification to the faculty member before a peer review is
25 conducted.
26
27 3. NTTF in research appointments will be evaluated for the quality of the effort
28 expended and the outcomes of their contributions to the research program.
29
30 4. NTTF will be asked to discuss their efforts and performance with their immediate
31 supervisor at least once each evaluation period.
32
33 5. NTTF will submit a 3-5 page personal statement developed by the faculty
34 member that describes his or her conceptual, theoretical scholarly orientation,
35 productivity, service work, and impact. This personal statement should
36 correspond to the structure and general content expected of the statement that will
37 be required for promotion.
38
39 6. NTTF can only be evaluated on his or her professional development activities that
40 require funding in relation to the access they have had to professional
41 development funding from their department.
422 December 13 and 14, 2012
1 Evaluations of NTTF are for the purpose of determining if the faculty member is meeting
2 the standard of excellence appropriate to a major research university. They should be
3 designed to help the faculty member grow as a scholar, identify areas of strength, and
4 identify areas that need improvement. If the faculty member is a Career NTTF, the
5 evaluation must indicate if the faculty member is progressing toward promotion. If the
6 faculty member is not progressing toward promotion, the evaluation should identify
7 specific areas for improvement.
8
9 Section 2. Only Career NTTF are eligible for promotion. Career NTTF will be eligible
10 for promotion to the first senior level after accumulating eighteen (18) terms (consecutive
11 or not) of service, accrued at no greater than three (3) terms per academic year.
12
13 Section 3.  Promotion is elective and does not involve an “up-or-out” decision.
14 Candidates wishing to be considered for promotion should notify their appropriate unit
15 head in the year prior to the year when promotion is sought, or equivalent FTE, in rank.
16 Career NTTF who do not wish to be considered for promotion may continue employment
17 at their current rank as long as eligible to do so under Article 9, Contracts.
18
19 An accelerated promotion review can occur in a meritorious case or when credit for prior
20 service at another institution has led to a contractual agreement to this effect at the time
21 of hire. The terms of hire should make clear where on the timeline an individual faculty
22 member stands; from that time on, subsequent advances in rank will be awarded
23 according to established promotion procedures. In all other cases in which credit for prior
24 service at another institution is agreed upon, scholarly work completed by the faculty
25 member during those years will receive full consideration during the promotion process.
26
27 Should a faculty member who has agreed to an accelerated review at the time of hire
28 choose to delay that review for the full six years of full time service, scholarly work
29 completed prior to arrival at the University of Oregon will be of secondary consideration
30 during the promotion and tenure process and consideration of scholarly achievement will
31 focus on work completed during the six full time years of service at the University of
32 Oregon.
33
34 Section 4. For faculty members holding multiple or joint appointments, a Memorandum
35 of Understanding will be entered into at the time of hire or assignment between the
36 different employing units specifying the expectations for promotion and tenure review.
37
38 Section 5. The Family Leave policy can affect the timing of promotion by “stopping the
39 clock” for a pre-specified and contractual period of time. Faculty members considering
40 such leaves should consult Article 24, Leave and the Office of Human Resources Leaves
41 Website. Faculty members should discuss the timing of leave and its relation to the
42 promotion decision with the department head who may also consult with the dean and the 3 December 13 and 14, 2012
1 provost to ensure that there is appropriate and clear written documentation of leave
2 agreements.
3
4 Promotion Review
5 Section 6. Academic and research units must have on file and provide to their Career
6 NTTF statements of criteria for evaluation and promotion of Career NTTF. A unit’s
7 promotion review process will commonly include a review committee, and this
8 committee should include NTTF at or above the rank sought by the candidate in addition
9 to any tenure-track faculty. At no point in the review process can a faculty member be
10 evaluated by any standards other than those on file and provided to the faculty member.
11
12 Each unit, with appropriate communication with the appropriate dean/director, should
13 determine whether or not external review will be included as part of the review and
14 promotion process for Career NTTF. If external reviewers are included, reviewers should
15 be those who can present an unbiased, knowledgeable, and objective evaluation of the
16 candidate and his/her qualifications. Eternal reviewers must base his or her evaluation
17 and judgment on the criteria in use by the academic department or program.
18
19 Internally, it is to be expected that those serving in supervisory roles to the candidate
20 (e.g., department head for Instructors, research mentor for Research Assistants, etc.) –
21 will provide letters of evaluation.
22
23 Required elements of a promotion file include:
24  Vita
25  Statement of duties and responsibilities
26  A candidate’s statement
27  Letters of evaluation.
28  Candidate may propose names of qualified outside referees, some of whom will
29 be contacted, if necessary
30  Statement of waiver, partial waiver, or non-waiver
31  Conditions of appointment
32  Departmental criteria for promotion
33  Memorandum(s) of Understanding between departments in the case of joint
34 appointments
35  Teaching evaluations and supplemental teaching materials
36  Evidence of professional activities
37  Department committee recommendation
38  Department head’s evaluation and recommendation
39  Dean’s Advisory Committee recommendation, where applicable
40  Dean’s evaluation and recommendation
41  Voting summary4 December 13 and 14, 2012
1 Section 7. Faculty members may choose to waive in advance their legal right of access to
2 see the evaluative materials submitted by all referees in conjunction with their promotion
3 and/or tenure review. Such waivers shall not, however, preclude redacted versions of
4 these documents may, however, being used during the denial of promotion appeals
5 process described in Article 14, Tenure Denial Grievance.
6
7 Section 8. Faculty members shall receive at least three (3) days notice of any meeting or
8 hearing related to the promotion process and an agenda for the meeting. Faculty members
9 have the right to have a Union representative or colleague present at any such hearings or
10 meetings.
11
12 Section 9.  Following the unit’s review and evaluation of the promotion file, the unit
13 head or director will prepare a report on the merits of the promotion case, including a
14 voting summary and his/her independent recommendation. If the unit chooses to have a
15 unit-level review committee prepare a report and recommendation, this report should be
16 included with the unit head or director’s report.
17
18 The file will then be sent to the dean of the academic unit in which the department is
19 located.
20
21 Section 10. Individual colleges may or may not choose to include a review by an
22 advisory committee prior to the dean’s recommendation. If they do, it will be necessary
23 for that college to constitute an appropriate NTTF Dean’s Advisory Committee (NTTF-
24 DAC), comprised primarily of tenured or tenure-track faculty, but also including
25 members who are themselves NTTF.
26
27 The dean (or other appropriate administrative head, for those units not reporting through
28 an academic dean) will prepare a report on the merits of the promotion case, including a
29 recommendation.
30
31 The file will then be sent to Academic Affairs.
32
33 Section 11. The Provost will review the file, with input from Academic Affairs and/or the
34 Office of the Vice President for Research and Innovation, and make a decision as to
35 whether to grant or deny promotion.
36
37 This notification will be provided in writing to the candidate by June 15.
38
39 Section 12. If, at any point in the promotion process a faculty member receives a
40 negative vote or evaluation, he or she will be notified, provided an written explanation of
41 the negative vote or evaluation from the appropriate supervisor (i.e., department head,
42 dean, Provost, or President), and the opportunity to submit rebuttal material within ten
43 (10) days.5 December 13 and 14, 2012
1
2 Section 13.  Successful candidates for promotion will assume their new rank beginning
3 with the following Fall term, or the nearest next term of employment should their
4 contract not begin with the Fall term.
5
6 Successful candidates for promotion will receive a salary adjustment of at least 10%,
7 effective simultaneously with assumption of the new rank (see Article 20, Salary).
8
9 Section 14. Faculty who are denied promotion may appeal the decision through the
10 procedures in Article 14, Tenure Denial Grievance.
11
12 Unsuccessful candidates for promotion will remain employed at their current rank, as
13 long as their failure to achieve promotion was not for reasons that warrant termination
14 (see Article 9, Contracts or Article 18, Discipline and Termination). Career NTTF who
15 are terminated will receive timely notice and a terminal contract. If NTTF have served
16 three (3) or more years at .50 FTE or greater, they will receive the same timely notice as
17 tenure-track faculty (i.e., a year’s notice of non-renewal).
18
19 Career NTTF who are unsuccessful at securing promotion may be considered for
20 promotion again after accumulating an additional nine (9) terms (consecutive or not) of
21 service at .50 FTE or greater, accrued at no greater than three (3) terms per academic
22 year.
23 Section 15. NTTF holding “affiliate,” “adjunct,” “visiting,” “fellow,” “postdoctoral” or
24 “emeriti,” appointments are not eligible for promotion.  All faculty, however, shall have
25 the right to petition for rank reclassification if they believe that their work was
26 misclassified at the time of first hire or their position has evolved to more closely
27 resemble a different classification.
28 Adjunct NTTF who believe that their positions should be Career NTTF appointments,
29 can petition for reclassification after completing their second year of appointment and/or
30 evaluation as described in this Article (see also Article 2, Academic Rank).

Article 10: Workload

https://dl.dropbox.com/u/971644/uomatters/uauoregon.org/files/2012/11/Article-10-Workload.pdf

1 December 13 and 14, 2012
1 UNITED ACADEMICS PROPOSAL
2
3 ARTICLE 10
4 WORKLOAD
5
6 Preamble.  It is recognized that, given the diverse nature of faculty work, the varying
7 types of faculty appointments and the needs of the departments and academic units, the
8 weighting of assignments and the particulars of individual assignments will vary both
9 between and within individual departments and academic units.
10
11 Section 1. For most faculty, workload consists of some combination of instructional
12 activities (including class preparation, classroom teaching, evaluation of student work,
13 advising and mentoring, and various forms of communication with students); research,
14 scholarship, creative activity; and service, within the department, school or college, and
15 university, and outside the university.
16
17 Section 2.  All departments and programs must have a faculty-approved policy that
18 defines workload expectations for all academic ranks employed by the department or
19 program. While faculty shall have the flexibility to design a policy that fits their
20 particular department, no policy can violate the university-valued principles of
21 transparency, fairness, equality, and participation.  Such policies should recognize
22 differences in research methodology and results, as well as course type, size, and
23 pedagogy. These differences should be taken into account in setting workload
24 expectations.
25
26 Section 3. The workload policy shall define a 1.0 FTE workload for all academic
27 instructional ranks (including tenure-related ranks, career NNT instructors and lecturers,
28 and adjunct instructors) employed by the department or program and shall address how
29 each of the following items contribute to the overall FTE.  For non-instructional ranks or
30 where tenure-related or non-tenure track faculty are not primarily instructional, specific
31 job descriptions should be developed to address the particular workload of the faculty
32 member.  Instructional faculty workloads will, in general, address the following:
33
34 a) Course load (including courses and student credit hours, both regular offerings,
35 irregular offerings including, for example, FIGS, 1-credit course, and independent
36 study credits).  If different course types are “weighted” differently, then
37 equivalences should be specified as well (e.g., if a large class is “worth” the
38 equivalent to 1.5 regular offerings)
39 b) Service expectations (including internal and external service expectations, not
40 including graduate advising).  Service expectations should recognize different
41 types of service commitments (e.g. “weighing” FAC, FPC, DAC, and department
42 and program management functions service as “more” than less time consuming
43 committee assignments)2 December 13 and 14, 2012
1 c) Research, scholarship, creative activity
2 d) Professional development expectations related to teaching or service
3 e) Undergraduate and graduate advising expectations
4 f) Office hours and communication expectations
5 g) Course release policy
6
7 Workload policies should also describe a fair and transparent process for accounting for
8 individual faculty needs when assigning workload.  Factors to consider include but are
9 not limited to:
10
11 a) Number of new course preparations
12 b) Balance of workload components based on faculty review, promotion and tenure,
13 professional development expectations and research agenda
14 c) Extra administrative duties
15 d) Timing of activities (e.g., publication and grant deadlines, course load in given
16 terms, and promotion review dates)
17
18 Given the complexities of faculty work, it is expected that workload policies will not just
19 describe workload as the number of courses taught per term/year without clear processes
20 for accounting for the many differences in activities and faculty needs. Workload policies
21 should also reflect the importance of service, including administrative duties.
22
23 Section 4. An individual’s particular workload shall be assigned with the expectation that
24 the faculty member will have the opportunity to meet the criteria for all reviews,
25 including promotion and tenure. Assignments shall reflect
26
27 a) The academic needs of the department or program
28 b) The faculty member’s qualifications and expertise
29 c) The faculty member’s evolving professional interests
30 d) The best practices in the field
31
32 Department heads or program directors shall be responsible for the scheduling and
33 assignment of all faculty under their direction. In units where there is no department
34 head, the dean or designee will be responsible for the scheduling and assignment of all
35 faculty under his or her direction. The department head or dean will maintain annually a
36 written record of assignments for each faculty member after consultation with the faculty
37 member. Consultation will take place no later than in the Spring term for the coming
38 academic year and will include a discussion of schedule as well as other assignments.
39 The faculty member shall be afforded the opportunity to present his or her preferences
40 regarding assignments before they are assigned.
413 December 13 and 14, 2012
1 A department head, program director, or dean may modify scheduled assignments,
2 provided that the department head discuss changes with the faculty member before they
3 are made and changes are not made for arbitrary or capricious reasons.
4
5 Faculty members may request to adjust workload scheduled or assignments.
6
7 Any administrative stipends or academic support resources associated with work
8 assignments must be awarded in accordance with a clearly stated policy that does not
9 violate the university-valued principles of transparency, fairness, equality, and
10 participation.
11
12 Section 5. Overload compensation is any compensation, other than an administrative
13 stipend, paid to a faculty member who is assigned work beyond that specified in the
14 workload policy.
15
16 The following activities are typical sources of overload compensation:
17 a) continuing education
18 b) extension service
19 c) intra-campus consulting
20 d) seminars and similar services
21 e) advising more students than listed in the workload policy
22 f) teaching classes above the number defined as workload expectation at 1.0 FTE in
23 departmental policy
24
25 Section 6. Regular on-campus classes as well as time spent in support of grant and
26 research activities shall not be allowable activities for overload compensation except
27 under extraordinary or emergency circumstances.
28
29 Section 7. Overload assignments may only be used in emergency situations. Departments
30 and programs are obligated to employ sufficient faculty to perform all expected work
31 within the department. No faculty member can be disciplined or terminated for refusing
32 an overload assignment.
33
34 Section 8. Overload appointments will be assigned an FTE percentage commensurate
35 with normal workload duties and compensated accordingly. Faculty may request that
36 overload compensation take the form of class release.
37

Article 4: Past Practices

https://dl.dropbox.com/u/971644/uomatters/uauoregon.org/files/2012/11/Article-4-Past-Practice.pdf

1 December 13 and 14, 2012
1 UNITED ACADEMICS PROPOSAL
2
3 ARTICLE 4
4 PAST PRACTICES
5
6 Section 1. All practices and policies concerning terms and conditions of employment,
7 including all policies, resolutions, and legislation approved by the University Senate, in
8 effect on the date this Agreement is executed which affect faculty shall be maintained for
9 the period of this Agreement, unless modified by this Agreement or by mutual consent.
10
11 Section 2. Any ambiguities between past practices, as herein defined, and other Articles
12 of this Agreement shall be resolved in favor of such other Articles.
13
14 Section 3. In the event that the Administration grants an increase in benefits to any
15 employees not covered by this agreement, such increase shall be provided to faculty as
16 well. There shall be no reduction in benefits during the term of this Agreement.

Article 3: Shared Governance

https://dl.dropbox.com/u/971644/uomatters/uauoregon.org/files/2012/11/Article-3-Shared-Governance.pdf

1 December 13 and 14, 2012
1 UNITED ACADEMICS PROPOSAL
2
3 ARTICLE 3
4 SHARED GOVERNANCE
5
6 Preamble
7 Oregon state law, the University of Oregon’s original Charter and Constitution, as well as
8 long-established practice recognize the vital role of shared governance between the
9 University Senate and the Administration, both in setting priorities and making policy on
10 academic matters and as a guarantee of the freedom upon which excellence in higher
11 education depends. Although United Academics, as the elected and certified bargaining
12 agent, retains the exclusive right to reach agreement on the terms and conditions of
13 employment for members of the bargaining unit, the parties recognize the necessity of a
14 collegial governance system for faculty and of the University Senate’s authority to
15 legislate in matters of academic concern. It is mutually desirable that the collegial system
16 of governance, as established in the Constitution of December 15, 2011, be maintained
17 and strengthened so that faculty will have a mechanism and procedure, independent of
18 the collective bargaining process, for legislating in all academic matters.
19
20 Section 1. The faculty, acting through the University Senate, Senate Committees, unit
21 committees, and in accordance with the UO Constitution, Senate Bylaws, and the
22 University Senate Policy on Policies is responsible for the review and establishment of
23 policy in issues that relate to academic matters as commonly understood in higher
24 education, as specified in the University Senate Constitution and Bylaws, subject to the
25 approval processes therein specified. These issues include, but are not limited to:
26 a. all curricular matters, including the course of study, materials used, class size,
27 and establishment, dissolution and substantial changes of degree programs
28 b. admissions standards and prerequisites
29 c. research and scholarship
30 d. requirements for regular certificates and degrees
31 e. regulations regarding attendance, examinations, grading, evaluation student of
32 performance, scholastic standing and honors
33 f. teaching methods and quality
34 g. professional standards and criteria for positions accorded academic rank
35 h. other academic matters referred to it by the Board of Higher Education, the
36 university administration, the faculty of a school, college, department, Extension
37 or the Libraries or other members of the university community
38 i. approval of the academic calendar prepared by the Registrar
39 j. unit committees
40 k. the regulations concerning and the awarding of honorary degrees
41
42 Section 2. The faculty, acting through the University Senate and Senate Committees, unit
43 committees, and in accordance with the UO Constitution, Senate Bylaws, and the 2 December 13 and 14, 2012
1 University Senate Policy on Policies shall review, recommend, and participate in the
2 formulation of all other policy relating to matters of concern to the university community
3 including, but not limited to:
4 a. institutional priorities
5 b. the allocation and utilization of the university’s human, fiscal and physical
6 resources
7 c. academic organization, including the establishment or elimination of colleges
8 and departments and the reorganization of the general university and college
9 academic structure
10 d. admissions procedures and quotas
11 e.. student financial aid and tuition
12 f.. the library, the academic computing center, instrumentation and model
13 facilities, audiovisual center, university bookstore, the museum, supporting
14 services, etc. as they affect scholarly activities and research
15 g. administrative procedures and organizational structures
16 h.. the appointment, review, and promotion of academic and policy-level
17 administrative officers, including all those at the budget management level whose
18 functions are university-wide
19 i. the selection of the President of the University, Provost and Vice Presidents
20 whenever those offices become vacant or are created
21 j. donations of money and other resources to the university
22 k. the distribution of unrestricted funds made available to the university for
23 discretionary allocation in support of research or scholarly work
24
25 Section 3.  Departments or other traditional governance structures (unit) shall have an
26 active and significant role in academic matters as defined in Sections 1 and 2 of this
27 Article. The faculties of the colleges and departments shall make their own constitutions
28 and bylaws by which to conduct their respective governance responsibilities. Such
29 bylaws shall be subject to review and approval by appropriate dean or Vice President.
30
31 (a) The faculty members of each department/unit, by majority vote, shall establish
32 bylaws, which must pass Administrative review. Governance in the
33 departments/units shall be conducted in accordance with their respective bylaws,
34 which shall be filed with the appropriate academic administrators and posted on
35 the department/unit web sites.
36
37 (b) The bylaws of each department/unit shall include procedures for faculty
38 members to share significantly in unit-related governance responsibilities as
39 defined in Sections 1 and 2 of this Article, including but not limited to program
40 review; department/unit review; department/unit reorganization; development of
41 criteria for tenure, promotion, and merit salary increases; curricular matters
42 including class sizes, courses of study, major/minor/certificate requirements;
43 selection of department heads and/or chairs and certain other academic 3 December 13 and 14, 2012
1 administrators; procedures for amending bylaws; charges, powers and
2 responsibilities of governance committees; make-up of committees, including
3 numbers of TTF, NTTF, students, administrators, and others where appropriate;
4 process for electing committee members; clear guidelines that delineate what
5 matters committees can decide on and what matters require full-faculty vote;
6 procedures for faculty voting; and other matters of professional concern.
7
8 Nothing in this Article shall be construed as abridging traditional rights of self-
9 governance of departments/units, to the extent those rights are exercised in accordance
10 with the statutes and policies of the university and with this Agreement.
11
12 Section 4. No faculty member will be subject to discrimination, discipline or termination
13 resulting from participation in the system of shared governance.

Faculty Union Proposals Master Page

Note – not yet active!

UA Preamble – December 13, 2012

UA Article 1: Recognition – December 13, 2012

UA Article 2: Academic Ranks – December 13, 2012

UA Article 3: Shared Governance – December 13, 2012

UA Article 4: Past Practices – December 13, 2012

UA Article 7: Academic Freedom – December 14, 2012

UA Article 8: Non-Discrimination – December 13, 2012

UA Article 9: Contracts – December 13, 2012

UA Article 10: Workload – December 13, 2012

UA Article 11: Academic Staffing Ratios – December 14, 2012

UA Article 12: NTTF Evaluation and Promotion – December 13, 2012

UA Article 13: Tenure Review and Promotion – December 14, 2012

UA Article 14: Promotion and Tenure Denial Grievance – December 14, 2012

UA Article 15: Grievance Procedure – December 14, 2012

UA Article 16: Arbitration – December 14, 2012

UA Article 17: Consultation – December 14, 2012

UA Article 24: Leaves – December 14, 2012

UA Article 27: Class Size – December 14, 2012

UA Article 28: Faculty Handbook – December 14, 2012

UA Article 30: Overhead Policy and Transparency – December 14, 2012

UA Article 32: Sabbatical – December 14, 2012

UA Article 34: Facilities and Support – December 14, 2012

UA Article 36: Strike, Lockout – December 14, 2012

UA Article 37: Separability – December 14, 2012

UA Article 38: Jury Duty – December 14, 2012

UA Article 39: Distribution of Agreement – December 14, 2012