Public Records Officer to report to President

6/9/2010: Still no job ad for a new General Counsel, but Lariviere has followed through on his promise to remove authority for public records requests from the GC’s office and there is an ad for the new job here. The new position will report directly to Lariviere. No salary is given, but the qualifications are basically a Journalism degree and a few years experience with public records. We are still trying to get info on what changes UO will make to public records policy. The interim person in charge is Brian Smith. Notably, the job description involves fulfilling requests – not setting policy or procedures. The Public Records Officer will be an ex-officio member of the new UO Senate “Transparency Committee” which is intended to give input on policy, procedures and compliance.

Public Records Officer
Office of the President 

Reports To: President
Term: 1.0 FTE for 12 months (renewable annually)
Review Date: Search will remain open until filled. Search committee will begin reviewing applications the week of June 21, 2010
Start Date: As soon as possible

GENERAL RESPONSIBILITIES:
The Public Records Officer (PRO) is a position in the new Public Records Office that reports directly to the President and is responsible for the effective, timely and thorough compliance with the public records law and managing, processing, and completing all
public records requests submitted to the University of Oregon. The PRO analyzes each request, determines where responsive records are located, and communicates with other offices to gather the responsive records. With advice as needed from the Office of the General Counsel, the PRO will determine whether records are exempt from disclosure or prohibited from being disclosed and respond to the request accordingly. Currently the university receives 125 – 150 public records requests annually.

The PRO must have a working knowledge of public records law and preferred experience with Oregon Public Records law and with state and federal confidentiality rules as applied to public universities.

The PRO will manage the office and oversee all aspects of public records requests including initial intake, coordination of payments, reviewing records, and communicating with requestors and records holders.

REQUIREMENTS:
* Bachelor’s degree (journalism, public administration, political science), or any degree demonstrating the capacity to address the desired skills;
* Demonstrated budget management in a non profit or public entity
* Demonstrated strong interpersonal and communications skills with internal and external constituencies;
* Attention to detail;
* A minimum of two years working knowledge of public records law;
* Demonstrated ability to evaluate voluminous amounts of information in a timely fashion and track multiple requests simultaneously;
* Develop strong working relationships with units on campus;
* Demonstrated ability to track and learn new state and federal laws, rules and regulations relating to public records requests.

PREFERENCES:
* Experience with Oregon Public Records law
* Experience with state and federal confidentiality rules as applied to public universities

HOW TO APPLY:
Send PDF attachment via e-mail to Abigail Jorgenson, [email protected] and include the following: cover letter addressing your qualifications; resume; and list of names, addresses, phone numbers, and e-mail addresses of three references [one of whom must be indicated as your most recent supervisor].
OR
Send to:
Public Records Officer Search
University Relations
1270 University of Oregon
Eugene, OR 97403-1270

The University of Oregon is an Affirmative Action/Equal Opportunity institution committed to cultural diversity and compliance with the ADA. Candidates with experience serving the needs of diverse populations strongly desired.